Tender review process
Every tender will be reviewed by a panel in accordance with the criteria listed in the Tender documentation.
We’ll examine it for compliance with the conditions of tendering. Each tender is read in detail and examined. The strengths and weaknesses of each tender are recorded. You will be advised in writing that your tender was received and then whether your bid was successful or not, once we have considered the responses.
Conforming tenders
A conforming tender is one that meets the conditions outlined in the request for tender document and all requirements of this specifications. A tender may be ruled non-conforming if it's incomplete, does not meet the requirements of the specification or contract as required under the request for tender.
A tender that fails to achieve the stated value in any one assessment criteria will be deemed as non-compliant, as it is considered the risk of engaging that organisation is considered high. Details of the mechanism for non-compliance are outlined in the request for tender document.
Procurement decisions
Procurement decisions are based on a principle of value for money rather than lowest costs. We will also give preference to, and purchase, environmentally performing products that are cost competitive, and organisations that operate in an environmentally responsible manner.
There is no opportunity to negotiate the contract after the tender has been accepted. If you wish to offer substitute terms, they must be submitted in full as part of your tender.
Lobbying councillors or employees is prohibited and may disqualify your application.